Transportation Office Coordinator
QUALIFICATIONS:
1. Two years of post-high school education preferably leading to an associate degree. At the discretion of the District, highly related and comparable experience in excess of that required below may be substituted for all or part of the two years of college/university education.
2. Ability to interact with students, parents, staff, and community members, personally, telephonically, and through electronic communications in a warm and confident manner, and has the ability to maintain confidentiality in all matters.
3. Must possess advanced secretarial, administrative, and clerical skills including typing and filing, and must possess knowledge of basic office equipment and technology, keyboarding skills of at least 40 words per minute, and skill in the use of office software for documents, spreadsheets, presentations, and data bases.
4. Knowledge of general secretarial procedures including excellent grammar and proofing skills, and the ability to maintain accurate and reliable records and data.
5. Ability to work effectively in an environment with frequent interruptions requiring the ability to concentrate and consistently produce accurate work while responding to interruptions and changing priorities.
6. Must possess a keen attention to detail and have the ability to review records for accuracy, errors, and inconsistencies
7. Initiative and ability to work with minimal direction; sound judgment and decision-making capabilities are essential.
8. Possesses or obtains a Commercial Driver’s License and a safe driving record, a State School Bus Driver’s Certificate and appropriate licensing endorsement, to include attending required eight hours of annual training.
9. Ability to handle a variety of activities and interruptions in a polite, business-like manner.
10. Strong understanding and history of successful customer service and ability to establish and maintain effective relations with patrons and staff.
11. Must be able to make decisions and operate efficiently under pressure within short time constraints, including multitasking, organizing work, setting priorities, and meeting deadlines.
12. Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
REPORTS TO:
Transportation Supervisors
SUPERVISES:
None
JOB GOAL:
This position acts as central control for daily operations and essential functions for covering bus routes and field trips. Effectively collaborates with all transportation departments, programs, and school personnel in the accomplishment of the District mission while creating an atmosphere of confidence and support. Responsibilities include secretarial support, purchasing, and fuel reporting.
PERFORMANCE RESPONSIBILITIES:
1. Dispatching. Acts as the first point of contact for the school and families needing assistance with resolving issues related to Transportation. Manage emergency situations quickly and effectively. Develops and monitors electronic daily schedule. Manages software relating to attendance, tracking trips, and routing. Communicates changes or information to drivers via two-way radio, ensuring all parties use proper radio discipline and procedures.
2. Records and Files. Establishes, maintains, distributes, and archives office records and reports consistent with state and district policies and procedures. Takes the initiative to implement and/or develop and maintain necessary forms to respond to the needs of the office.
3. Purchasing. Establish systems and procedures to track purchases, deliveries, and payment to vendors. Create new systems as needed for efficiency and effectiveness. Review and verify purchase order and vendor information; verify budget codes; track contracts and cost; work with vendors and customers to resolve problems and disputes; enter purchase requisitions and work with district personnel on all tasks related to contracts.
4. Office Inventory. Maintains office inventory records and supply orders, prepares requisitions, check in supplies and materials, and arranges for purchase order payment. Collects, assembles, and maintains documentation on office production and workload data as required.
5. Secretarial Support. Provides secretarial support to the department. Prepares, develops, and maintains documents, data, and information in direct support of the functions, responsibilities, and staff of the office. Includes supporting materials, reports, records, background information, files, and records of subject matter material. Oversees internal job postings and awards in cooperation with management.
6. Customer Service. Builds and maintains strong working relationships with school personnel, central office and building staff using model of customer service that assures the operational program is responsive and sensitive to the needs of students, patrons, and school staff.
7. Perform other duties as assigned.
TERMS OF EMPLOYMENT:
Twelve-month (12) year, eight (8) hours per day. Salary and work year to be established by the Board of Education.
EVALUATION:
Performance of this job will be evaluated annually by the Transportation Supervisor in accordance with provisions of the Board's policy on evaluation.