Administrative Secretary
qualifications:
1. Knowledge of modern office methods, practices and procedures, business English, spelling and arithmetic.
2. Ability to perform clerical work with speed and accuracy, typing at 50 wpm from clear, legible copy.
3. Learn to interpret and apply school laws, policies, rules and regulations.
4. Ability to make arithmetical calculations.
5. Ability to prepare reports.
6. Ability to carry out and give oral and written directions.
7. Must respect confidential information.
8. Must be able to administer first aid.
9. Must be able to work harmoniously with staff, students and general public.
reports to:
Assigned Director/Administrator.
supervises:
This position does not normally have responsibilities regarding the supervision of others.
job goal:
Perform or supervise the performance of varied office functions including clerical, secretarial and receptionist duties. The use of independent judgment and decision making is sometimes required in matters not having established rules, regulations or policies. Communications with students, staff and the public requires the use of tact and discretion.
performance responsibilities:
1. Acts as secretary to the administrator assigned.
2. Maintains student, personnel, financial, statistical inventories and other responsible records.
3. Prepares and submits reports to central office and education agencies when requested.
4. Handles telephone calls, arranges interviews, and delivers messages.
5. Handles student insurance accounts, lists, and forms.
6. Operates all equipment used in the office.
7. Trains and supervises assistant secretaries and student assistants.
8. Types requisitions and processes bills for payment.
9. Orders office and school supplies.
10. Types handbooks, bulletins, calendars, schedules, agendas or assures that these tasks are completed.
11. Serves as liaison between administrator and staff, students and public.
12. Assists in preparation of budget documents.
13. Coordinates building use applications and placement.
14. Keeps accurate records of requisitions and purchase orders.
15. Follows general guidelines, directions and expectations.
16. Performs related duties as directed by the administrator.
terms of employment:
As agreed. Salary to be established by the labor agreement and ratified by the Board of Education.
evaluation:
Performance of this job will be evaluated annually by the administrator in accordance with the Board's policy on evaluation.