Head Secretary, Oregon City Community Education

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REPORTS TO:

Supervisor, OCCE

POSITION DESCRIPTION:

The Head Secretary will provide administrative and staff support for all the programs and services offered by Oregon City Community Education “OCCE”. This position is 11 months.

HOURS:

40 hours per week

COMPENSATION:

Range 14

QUALIFICATIONS:

• Skilled in time management, flexibility, organization and independent work proficiency

• Associates Degree or the equivalent

• Ability to handle multiple tasks simultaneously and to prioritize appropriately

• Must have excellent oral and written skills and the ability to excel at details.

• Computer Proficient: Google Platform (Gmail, Calendar, Google docs), Microsoft Word, PowerPoint, and Excel.

• Must have strong interpersonal and communication skills

• Minimum two years office administrative support experience is required.

JOB RESPONSIBILITIES:

• Balancing daily financial activities, preparing budgets, reconciling Internet accounts.

• Process payroll for all OCCE programs.

• Management and supervision of all support staff

• Completion of filing or reports with federal, state and local agencies.

• Staff liaison for tenant/facilities renter matters

• Research and cost comparison for vendors to maintain cost effectiveness and quality programs.

• Maintain master calendar of program activities and events

• Maintain and update databases as needed.

• Communicate via E-Blast and provide ongoing updates OCCE and district website.

• Respond to Program Coordinators requests for administrative support as needed.

• Perform other duties and responsibilities as requested or assigned with a sense of humor and team spirit.