District Charter School Principal’s Secretary

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qualifications:

1. Knowledge of modern office methods, practices and procedures, business English, spelling and arithmetic.

2. Learn to interpret and apply school laws, policies, rules and regulations.

3. Ability to make arithmetical calculations specific to bookkeeping.

4. Ability to prepare reports.

5. Ability to carry out and give oral and written directions.

6. Must respect confidential information.

7. Must be able to work harmoniously with staff, students and general public.

8. Ability to administer first aid and medication as trained by the district nurse.

reports to:

Building Principal

supervises:

None

job goal:

Perform, supervise and manage the performance of varied office functions including clerical, secretarial and receptionist duties. The use of independent judgment and decision making is sometimes required in matters not having established rules, regulations or policies. Communications with students, staff and the public requires the use of tact and discretion.

performance responsibilities:

1. Acts as secretary to the principal.

2. Facilitates regular meetings of office and secretarial staff.

3. Maintains student, personnel, financial, statistical inventories and other records.

4. Prepares and submits reports to central office and education agencies when requested.

5. Handles telephone calls, arranges interviews, and delivers messages.

6. Operates all office equipment used in the office.

7. Trains and directs work for office secretaries and student assistants.

8. Processes district requisitions and bills for payment, and keeps accurate records of requisitions and purchase orders.

9. Orders office and school supplies.

10. Types handbooks, calendars, schedules, newsletters, agendas or assures that these tasks are completed.

11. Serves as liaison between administrator and staff, students and public.

12. Assists in preparation of budget documents.

13. Provides administrative support for graduation/promotion activities.

14. Organizes and facilitates student registration procedures.

15. Organizes mailings and organizes mailroom at the beginning of the school year.

16. Sets up and organizes parent conferences.

terms of employment:

As agreed. Salary to be established by the labor agreement and ratified by the Board of Education.

range:

14

evaluation:

Performance of this job will be evaluated annually by the principal in accordance with the Board's policy on evaluation.