Payroll Specialist
QUALIFICATIONS:
1. Knowledge of federal and state payroll reporting procedures
2. Knowledge of payroll/accounting principles; methods and the ability to apply and adapt established new methods to varied payroll transactions.
3. Experience using personal computer programs (i.e. spreadsheets, word processing, etc.).
4. Understand and carry out oral and written directions, identify problems which require management attention.
5. Ability to make mathematical computations rapidly and accurately.
6. Accounting/Payroll experience and/or graduation from a two-year college with major course work in accounting.
7. Knowledge of office methods and procedures.
8. Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
REPORTS TO:
Fiscal Services Coordinator
SUPERVISES:
As assigned.
JOB GOAL:
Assist, as directed, in all payroll work involving preparation and maintenance of payroll records, individual employee payroll histories, calculation and processing of payroll timesheets, and coordination of payroll functions with data processing functions
PERFORMANCE RESPONSIBILITIES:
1. Maintain accurate records related to payroll and used in the preparation of reports and disbursements to appropriate agencies covering all deduction types.
2. Maintain privacy of School District transactions.
3. Maintain accurate records of all payroll transactions for all agencies for each employee.
4. Prepare all tax forms/reports required that are related to payroll activity.
5. Responsible for complete reconciliations of payroll functions, including verification of gross and net computations and transactions posted into the accounting system.
6. Prepare insurance packets for new employees and assist with enrollment into OEBB system.
7. Assist in the organization of payroll activities to ensure all deadlines are met and payroll supporting data and reports are readily available to the staff.
8. Process and verify unemployment claims and reports.
9. Assist Human Resource with workers compensation claims, as required.
10. Attend employee exit interviews as requested.
11. Process PERS, Social Security, insurance information, and associated workflows.
12. Maintain employee leave records (i.e. sick leave, bereavement leave, personal leave, vacation, etc.)
13. Compute and distribute approved salary changes and deductions.
14. Maintain appropriate payroll files.
15. Prepare payroll vouchers and documents for processing.
16. Perform other duties as may be assigned
17. Receive and compute all payrolls, making deductions for income tax, retirement, savings, health and medical insurance and other deductions.
18. Balance and calculate the employees insurance pool.
19. Complete Special payroll as assigned by the Fiscal Services Coordinator.
TERMS OF EMPLOYMENT:
Twelve-month year, eight hours per day. Salary and work year to be established by the Board of Education.
EVALUATION:
Performance of this job will be evaluated annually by the Fiscal Services Coordinator in accordance with provisions of the Board's policy on evaluation.